Griffith University hiring Executive Assistant - Griffith Health Clinics in Southport, Queensland, Australia | LinkedIn (2024)

Every institution values excellence. What matters most is why.

Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

Griffith Health is one of Australia’s largest and most diverse health faculties, committed to innovation and excellence in health education and research. We harness the latest in technology and teaching approaches—alongside our world-class lab facilities—to ensure students graduate with the skills and experience to make what they do matter.

Job Description

Griffith Health Clinics provide essential services to our community and a unique learning environment for our students. We are dedicated to delivering high-quality healthcare while fostering education and research.

The Executive Assistant plays a key role in ensuring the smooth and efficient operation of the Griffith Health Clinics, providing administrative support to the Director, Griffith Health Clinics. This role also involves managing Clinical Privileging, ensuring all mandatory compliance requirements are met for practitioners undertaking Clinical Activities in the Griffith Health Clinics.

Key Responsibilities:

• Provide executive administrative support to the Director, including diary management, travel arrangements, and financial transactions.
• Manage day-to-day operations, such as information flow, administrative processes, email monitoring, and enquiries.
• Support Clinical Privileging by maintaining records, managing applications, and ensuring compliance.
• Develop and maintain effective relationships with colleagues and stakeholders, ensuring clear communication and managing expectations.
• Draft, format, and prepare various communications, and perform ad hoc research and project activities.
• Provide secretarial support for committees, including organizing agendas, reports, and taking minutes.
• Prepare regular reports for the Director and other committees.
• Train and advise staff on Clinical Privileging processes, WHS, audit, and accreditation requirements.
• Coordinate events, workshops, conferences, visitor itineraries, and hospitality.

About you

To be considered for this position, you must hold a minimum of an associate diploma qualification, along with demonstrated experience in an executive support or advanced administrative role, or an equivalent combination of relevant skills, knowledge, and experience.

You will also have:

• Ability to prioritise tasks, manage multiple responsibilities, and meet deadlines efficiently.
• Ensured accuracy in administrative processes, financial transactions, and compliance.
• Effective verbal and written communication skills for drafting reports, responding to enquiries, and maintaining relationships with stakeholders.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Ability to develop and maintain effective working relationships with colleagues, stakeholders, and practitioners.

What we can offer

This is a continuing, full-time position and will be primarily based at the Griffith University Gold Coast campus. As Griffith is a multi-campus University you may be required to work across other campus locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range

The full time equivalent base salary will be HEW Level 5 range $76,236 - $85,525 per annum + 17% superannuation. The total FTE package will be in the range $89,197 - $100,064 per annum.

Why Griffith?

As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Wide range of Learning and Development opportunities
• Mix of on campus and work from home options available and a supportive work environment
• Salary packaging options and corporate health discounts
• Support with future learning opportunities through our educational staff assistance scheme

How to apply

At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role (please refer to the About You section above and the position description)
• Current curriculum vitae/resume including full contact details

Applicants must have unrestricted working rights. VISA sponsorship is not available for this position.

Successful candidates may be subject to a criminal history check.

For further information specifically about this role, please contact Mr Brett Archer, Executive Officer – External Engagement at b.archer@griffith.edu.au.

For further application and recruitment advice, please contact Ms Jinita Dhall, Talent Acquisition Partner at j.dhall@griffith.edu.au.

For application support, please contact People Services on +61 (0)7 3735 4011 and quote reference number REF5581J.

Closing date: Sunday, 21 July 2024 at 11:59pm AEST. All applications must be submitted online.

Please allow at least 1 – 2 weeks from the closing date to expect an application update.